Responsibilities:

Receptionist Scope:

• Answer and transfer phone calls accordingly;
• Greeting guests and visitors when they arrive at the Company, accompanying them in the office;
• Receive incoming documents and direct them accordingly;
• Assist in administrative issues;
• Assist in booking meeting rooms, post information about upcoming training/event/meeting on the boards;
• Manage effectively other assigned tasks (Multitasking);
• Ensure access to the building for invited registered visitors etc.

Document Control Scope:

• Assist the DCC team with registration, logging, and tracking of incoming and outgoing documents in the
• Document Management System (DMS).
• Ensure documents are correctly labeled, filed, and archived according to document control procedures.
• Support document distribution to relevant stakeholders, ensuring version control and confidentiality.
• Assist in maintaining document registers, transmittals, and revision histories.
• Perform basic document quality checks (correct format, completeness, approvals).
• Support scanning, copying, indexing, and electronic filing of documents.
• Coordinate with internal departments to follow up on missing or revised documents.
• Assist in preparing reports related to document status when required.

Additional requirements:

• At least 3 years of experience in the required field;
• Higher education in any field.
• Being aware of administrative and clerical procedures;
• Computer and related software skills;
• Language skills: fluent in Azerbaijani, English and Russian
• Effective communication skills;
• Professional personal presentation;
• Data management;
• Organizational and planning skills;
• Initiative skills and being trustworthy;

Relevant candidates must send their updated CV’s to the e-mail address in the Apply for job button.